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Security

Mindspace Security Policy

Mindspace Outsourcing Ltd. is registered with the Data Protection Authority of the UK. Our bookkeeping service facility in India is ISO 27001 and ISO 9001 certified and adhere to GDPR compliance. When it comes to security, Mindspace has very stringent regulations and policies that guard the workstation and keeps the network intact and protected. At Mindspace, we truly believe in providing a harmonious and secure environment to our outsource accounting team as well as our clients. At Mindspace, the security of your data is our highest priority. The bookkeeping data transfer to Mindspace is super-easy and is carried out at a very high speed and in real-time. We have a dedicated secure server in place that ensures top-of-the-line data security.

Work Station & Network Security at Mindspace:

  • Workstations usage restricted through Network, windows login, PC locking
  • Work done in Windows Server Environment with restricted access to Teachnical Head .
  • Fortigate Firewall is user to provided user base Internet access.
  • Paper-less environment: Dual-Monitor workstations, restricted access to printers
  • No external drive capabilities (CD Drives, Floppy Drives, and USB Ports) on workstations
  • Workstations secured individually by Anti-Virus and Firewall Protection.
  • Individual domain accounts for each processor to ensure limited access to source documents
  • Segmented LAN with firewall protection
  • Trackers installed on each workstation
  • Static IP Based Data Transfer Facility via SSL Protected FTP Servers.
  • dedicated VPS server for secured data transfer
  • Daily Backup is taken for servers and team emails .
  • We have a Business Continuity Plan in place .

Physical Security

  • Biometric Entry to the premises is restricted through secure access cards.
  • Premises Gaurded with Security gaurds.
  • The workstation and facilities surveillance is done by CCTV camera 24 x 7.
  • Facility also manned with security staff.

Employee Credibility

  • Employee recruitment is done after a through screening of their background and reference checks.
  • Employees sign in confidentiality agreement (NDA) with Mindspace before induction
  • Core information is shared only within a selected Team Leaders .
  • Constant monitoring through the trackers installed on the workstations

Protecting your data is our primary concern. We understand that financial data is highly sensitive by nature and so we, at Mindspace take extra measures to ensure that our security is unbreachable.

 

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Registered Office
Suite LP26431
225 Wenlock Road
Melbourne
VIC 3000

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247, Second Floor,
234 Gall Road,
Colombo, Sri Lanka

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