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FAQs

Mindspace Outsourcing Ltd is a UK company . It is amongst trusted outsourcing company having UK presence with an ISO 9001 & 27001 certified offshore center in Jaipur, India. Mindspace has been working since 2007 in the domain of bookkeeping & tax outsourcing.Mindspace is rendering services to clients based in the UK . Over the years, Mindspace has not only managed but excelled delivering prompt outsourcing services to business houses, individuals and accounting firms in the UK.

Payments terms are easy and designed to suit your requirements. You can choose to pay from different options available like EFT, cheque, cards, PayPal.  Should you prefer any other method of payment; you can contact us with your requirements. We are committed to make your bookkeeping experience with us a smooth and flawless journey.
How to get started is the question which comes to mind while making a decision to outsource and most of the companies see a challenge in outsourcing bookkeeping. However, it is very simple…!! The first step after you have decided to outsource involves-
  1. Verbal Communication– You can contact us or leave us a message and we will call you back within 24 hrs. We discuss and understand your need and suggest the best outsourcing option available for your company and decide over a Verbal Agreement.
  2. Engagement Letter– Post the verbal agreement, we send you an Engagement Letter which is a contract along with Non Disclosure Agreement (NDA) from our side. NDA is a mutual agreement ensuring data security and our commitment towards it. You simply have to revert with the accepted Engagement letter and here you have a team set up to manage you bookkeeping and Accounts…!!
  3. Process Set Up– The last and final step is to set up your company’s account here and proceed. The account set up is again a quick process and with our expert IT Team your outsourcing process becomes a pleasant experience for you. We provide you options to work with us as per your convenience and you can choose from:
    • FTP Server- You upload a copy of your data, the bookkeeping team process the data update your books and you can simply download the updated files next morning..!! View the Process
    • Remote Access- You upload a copy of data, bookkeepers connect to your computers through remote login services and update your books. View the Process Online Bookkeeping: With the help of online bookkeeping applications we work on the uploaded data and you can check your data from anywhere and anytime. View the Process (Uploading Data- You simply have to scan your documents to be processed (Bills, receipts, expense sheets, bank statements etc) and upload on server or by faxing or mailing as well.)
    • We will update the books/reports after processing the documents and send you on daily/weekly/monthly basis.
    • You will receive filtered information through reports and statements which you can directly use for making important business/financial decisions.
The cost structure for the Virtual accounting and online bookkeeping services provided by Mindspace Outsourcing UK match up with that of the market and much more of the value you get out of an in-house bookkeeping department. You can save on a lot of resources hiring and training, you save office space and the valuable time used up managing an accountant. You can try our free <strong class=”simplebold”>Expense Calculator</strong> and compare the cost benefits of Outsourcing Accounting and Virtual Bookkeeping. Team at Mindspace Outsourcing UK are bookkeeping and accounting professionals. Outsourced Accounting is an unparalleled task for us. The staff is highly trained and skilled in accounting and bookkeeping. We assign tasks to professionals who are trained in accounting and bookkeeping. We have policies in place which assign tasks to the skilled manpower that is well equipped with the knowledge in the procedure. All of these arrangements take out all the efforts that you put in an in-house bookkeeper.
 
The team at Mindspace Outsourcing UK is well versed with major accounting software such as SAGE Line 50, QuickBooks Online MYOB to name a few.  We host the client’s accounting records on our own FTP server. We provide you full access to your data but you must purchase the license to The accounting software we use for your job. The access to the FTP server is setup to your computer. With the help of any computer enabled with Internet you can access your accounting records.
Security is one of our main concerns. Mindspace Outsourcing UK uses the same level of security encryption that major banks use. We have state of the art security infrastructure to protect the client’s data. Only our clients can access their records through a highly secure FTP server.
It is your data and you own it. Data security is a major concern for all the companies today; hence we take full guarantee of data security. We have an expert IT team, which works on data protection, back up and server related issues. We have a Non Disclosure Agreement with every employee, ensuring the confidentiality of data. The decisions are yours and you approve the final payments or receivables. The data is password protected and encrypted, so that only you and people with your permission can access it. Compliance and regulations are at the core of Mindspace Outsourcing.
Mindspace Outsourcing UK has a dedicated FTP server where we host your online accounting processes. Throughout the clock you can access your accounting records through a password provided by us. The records are always up to date and accurate and are always at your disposal 24/7. Your data will always be secure with us having 100% back up in real-time.
Going out in the job market will use up a lot of your crucial time and money. It is hard to find a resource that is qualified enough to handle complicated financial records. Nevertheless with Mindspace Outsourcing UK’s pay per deal policy you can reduce your hiring overheads.
No, when you have a professional, the assertion of your finance is more accurate. With that said, you retain complete financial control of the organization. We merely bookkeepers and accountants providing professional expertise in services that take up too much of your time. You will always be the ultimate authority over the business. We just maintain records; you are the one signing the cheaques.
With a reliable partner in India, the client does not have to sustain accounting pressures and waste their valuable time and money on excess workforce. The client in UK can assign accounting and bookkeeping jobs to us with retaining financial control with them. The small businesses that do their accounting themselves get to focus on the core areas of business. With highly sophisticated financial assessment the businesses get to make more informed decisions With a partner in India for virtual bookkeeping and online accounting gives you the flexibility to enhance the more profitable aspects of the organization. You can comprehend the investment decisions and stimulate resources. Mindspace Outsourcing UK’s services allow you to supervise the job. So long as we maintain your books of accounts online and keep your financial records up to date.
Answer is simple- It’s always better to work with Experts. With an experience of more than 20 years in this field and our dedicated team of professionals, we ensure complete quality work to our clients. We provide online bookkeeping services to the clients across nations. By choosing online bookkeeping services, you can delegate your time consuming bookkeeping and accounting tasks to us and focus on what you do best- Growing business. The Management Team is a melting pot of talent and experience, drawn from a variety of fields. Their strong academic background, teamwork abilities, expertise and progressive vision cater the needs of clients in the best possible manner. When you outsource accounting with us, we assign a senior manager to your account that looks after your project and is the single point of contact for all your queries. You can contact your SPOC anytime to know your project status or to assign any new jobs
Mindspace Outsourcing UK provides outsourced accounting and virtual bookkeeping services over the internet. We host the client’s data and accounting records through online accounting software such as QuickBooks Online and Sage Line 50 etc, to provide 24/7 support to our clients by updating their books over the internet remotely through our workforce in India.

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